Developing HR policies and procedures is one of the key responsibilities of the Human Resource Management Department. In many organizations, policies and procedures exist in written form but are not practiced effectively. Therefore, proper implementation is crucial. These policies serve as the service rules and regulations that guide both employee behavior and organizational operations.
Common HR Policies and Procedures Practiced in Organizations
Most organizations already have HR policies and procedures either in written form or applied in practice. However, it is highly recommended that these policies be clearly documented and accessible to all employees. Transparent and well-communicated HR policies bring the following benefits:
- Transparency regarding actions and benefits
- Sustainable motivation, as employees are aware of the benefits tied to specific achievements or positions
- Consistency in decision-making, reducing case-by-case variability by management
Organizations should consider implementing the following HR policies and procedures:
- Manpower Planning
- Recruitment and Selection Policy and Process
- Employee Personal Confidential Files (PCF) and Record Keeping
- Working Environment Policy
- Employee Induction Program (EIP)
- Probation Period and Confirmation Policy
- Performance Management System and Appraisal
- Training and Development Policy
- Promotion Policy
- Transfer Policy
- Employee Job Grades and Titles
- Meeting Policy
- Statutory Holidays
- Official Working Hours
- Identity Card (ID Card) Usage Policy
- Conditions and Restrictions on Employment
- Policy on Re-employment
- First Aid Access Policy
- Dress Code Policy
- Health and Safety Policy
- Vehicle Usage Policy
- Employee Attendance Policy
- Employee Leave Policy
- Grievance Management Procedure
- Disciplinary Policy and Procedures
Service Rules and Regulations Related to Salary and Benefits
- Remuneration and Benefits Policy
- Salary Allowances
- Medical Allowances
- Pay Structure/Scale
- Overtime and Compensatory Time Off
- Increment Policy
- Employees’ Contributory Provident Fund
- Lunch Policy
- Gratuity Policy
- Festival Bonus
- TA/DA Policy
- Leave Fare Assistance (LFA)
- Mobile Phone Allowance and Usage Policy
Rules and Regulations on Employment Separation
- Policy on Resignation
- Retrenchment/Redundancy Policy
- Employee Termination Policy
- Discharge Policy
- Dismissal Policy
- Retirement Policy
- Policy on Employee Death
- Employee Exit Interview Policy
- Final Settlement and Clearance Certificate Policy